2020: A year that will most certainly never be forgotten. While challenging, we can all agree that with challenge oftentimes comes growth. While it’s true that organizations and individuals alike experienced truly unprecedented times, many people wonder: What can we take away from all that? Is it important to have a plan for operational resilience in times of chaos, or simply be willing to adapt and adjust as you go? Our answer: both.
What to Know About Operational Resilience During Critical Events
- Critical event basics
In simple terms, a critical event is when something out in the world or within your organization threatens to impact something that you care about.
Critical events can cause a significant amount of financial damage if they aren’t mitigated and resolved quickly — causing increased pressure on organizations to do the right thing. In 2020 particularly, we experienced a pandemic, global civil unrest, natural disasters, and extreme weather — to name a few.
- These events are ever-changing
In 2021, we’ve already had major civil unrest in the U.S. along with severe winter weather, causing a major disruption to power in Texas. We also have new information about the ongoing pandemic — specifically around new Covid-19 variants that are impacting people globally. There are discrepancies in terms of the vaccine rollout that we’ll need to account for in terms of overall planning…
…all while businesses are trying to learn about the new normal and return to work.
- The Covid-19 pandemic hugely disrupted life as we knew it
Everyone everywhere was impacted by Covid-19. As the pandemic trudged along, it often felt as though we couldn’t see the future so clearly as we once did — both in our personal lives and related to business continuity planning.
Given all that, operating in different geographies adds another layer to the challenge. By being forced to consider what the local laws are and dealing with facilities in different phases of reopening, we’ve been forced to really evaluate how we operate based on varying guidance and managing based on different regulations and procedures. In short, we had to learn to manage with a global perspective while maintaining a local lens to be successful in 2020. The pandemic overlayed on top of other disruptions became very challenging from a logistical standpoint and planning perspective, and managing the response to new threats became increasingly tough.
- Remote work requires new ways of looking at crisis management
Many workers moved to different or more remote locations in 2020 — but organizations still needed to know where remote workers were to make sure they were aware if an employee was impacted by a critical event. Coverage took on a totally different shape when we had to think about remote work and duty of care simultaneously.
There’s definitely additional pressure on the ability to communicate and collaborate when you’ve got everyone so much more distributed than they were before. With that comes the importance to incorporate collaboration and communication technology to crisis management, activation, and response.
- Accurate information from experienced vendors = better peace of mind
If you take a look back at 2020, you’ll notice that tons of companies wanted to leverage the opportunity to solve problems related to the pandemic — especially around contact tracing. Contract tracing seemed like a great bandwagon to hop on at the time, but of course, there were some gaps and questions that still had to be answered with the products that had been rolled out.
When it comes to the complexity of tracking employee locations, unfortunately, it’s just not as simple as implementing Bluetooth proximity or mobile GPS location sharing.
Using broader information when it comes to how we collect location data leads to more accuracy. Vendors who are experienced in crisis management and critical event management simply have an upper hand; they’re more likely to understand holistically what we might encounter and can predict what those gaps are based on experience.
- Flexibility is critical
Anything can happen…and will happen! This was always the case; we just have a new perspective in 2021 than we did in 2020. You’d think that having lots of plans may actually be helpful or conducive to success during a chaotic time — but that is not always the case.
During Covid-19, customers who had lots of plans needed to re-work those plans, incorporate Covid-19 protocols, social distancing, and approval processes – causing lots of headaches.
On the other hand, flexible plans can be localized or adjusted. The best way to be flexible? Create plan templates and allow them to be edited and updated on the fly. Incorporate mechanisms where you can push those new and updated plans easily out to responders, meaning that you can keep everyone up to date and more easily adjust to changing or evolving situations.
Focus on active crisis management, meaning assessing how you communicate, who you need to inform, and who needs to be notified. Think critically about who you may need to collaborate with in order to mitigate, fix, or recover from a situation.
Keeping everyone informed and on the same page is not an easy task. In the future, it’s important to think about which tools and strategies will help you accomplish that goal.
[WHITEPAPER] 15 Questions To Ask When Selecting An Emergency Mass Notification System
- Automation will make your life easier
It’s simple, easy, and effective. Automation is important so that you can more easily activate, more seamlessly coordinate across a number of stakeholders, and resolve critical events much faster. You can also automate portions of the response, like the activation of the right team, sending notifications to the right people, and getting the right information out to the right stakeholders at the right time.
- Start small
Here’s our advice: Pick a single use case and focus on end-to-end completion of that single use-case. That way, you can build a model about how to use the tools moving forward. Don’t just think about major events that could impact you, like an earthquake. Think about frequent minor events that can impact your organization — like a power outage — and drive adoption of those tools on a more frequent basis. You’ll then familiarize yourself with the tool so that you don’t have to only use it when there’s an emergency.
- Apply best practices in the future for operational resilience
Learn how to balance the health of the organization with the privacy of the individual by ensuring you’re working with vendors that take security and privacy seriously. Look for certifications like GDPR compliance, HIPAA compliance, FedRAMP in the US, and ISO 27,001.
Implement a need-to-know access control policy for all individual PII and ensure that your employees opt-in and are aware of how their PII is being used within the organization.
The events of 2020 emphasize the importance of having a plan, but also the importance of being able to activate effectively, coordinate and orchestrate your overall response. If we’ve learned anything, it’s that being flexible is essential — because situations can and will always shift and change and we can’t predict everything.